DocumentMan is a service aimed at companies with large amounts of data, who want a secure storage option with fast online retrieval of their information. DocumentMan combines Humphreys well-established document storage facility with a scanning service and hosted software solution devised by ESL to manage, index and control access to the data over a secure Internet link.

This cost-effective service scans documents of all kinds, from letters and memo’s through to legal contracts, and in any quantity. Image sizes can range from A5 up to A0 and from black and white through to full colour. The documents can be scanned and manually indexed by either Humphreys or the customer. Alternatively, as part of the DocumentMan service, the system can be configured to allow documents to be automatically indexed using either OCR or Zonal OCR.

By subscribing to the DocumentMan service, the customer has a choice of viewing and retrieval methods, from using a web browser viewer or a TIFF viewer through to using Adobe Acrobat. In addition, DocumentMan will allow the customer to set different access permissions for different users. A full data back-up facility is also provided.

Customers are required to have only minimal technical skills in order to use DocumentMan effectively, and can be assured of regular software upgrades and a predictable cost structure. As the system is accessed via the Internet, the installation of DocumentMan, which is extremely fast, will have a minimal impact on the customer’s desktop.

Customers will be able to use an archiving facility and a Scan-on-Demand service as part of the DocumentMan solution. ESL is now adding optional workflow elements to DocumentMan, that will allow companies to incorporate an electronic in-box, schedule tasks or prompt actions.

Ideal for organisations that rely heavily on paper-based documents, but want to release space, DocumentMan is aimed at public service organisations, financial services, pharmaceutical, law, car leasing, banking, accountancy, architectural, communications and customer services industries.

Humphreys uniquely offers multiple site hardcopy storage, scanning and online retrieval, making the DocumentMan service applicable to companies throughout the UK.

Glynn Humphreys, Director of Humphreys, said: “This new partnership with ESL will enable Humphreys to uniquely offer a full range of document storage and retrieval services by adding the online facilities that our clients are asking for. We already have a number of live clients using DocumentMan and are expecting many more to be subscribing to the service during September. ”

DocumentMan pricing starts at £ 800 + VAT per 100,000 images stored, per month.